Career Opportunity

Proposal Manager

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Hartford, Connecticut

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$90,000 - $120,000

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Proposal Manager

(This is an on-site position)


Lead the development, coordination, and submittal of complex technical commercial proposals. Work with various departments throughout the company, from Sales to Engineering, to Provide inside-sales support to field sales team and customers requesting technical commercial quotations for products and services. You will be responsible for coordinating resources and preparing the final proposals, including the drafting, writing, editing, and proofreading of the proposal to ensure it is in compliance with internal processes and client requirements. Key skills include ability to absorb and retain technical product knowledge; ability to multi-task and thrive in fast-paced environment and working under pressure; ability to meet challenging deadlines; solid organizational, follow-up, and planning abilities; strong communication skills, both verbal and written; ability to work in a team environment.

Essential Duties:

  • Strategic Planning:

    • Participate in strategic planning by evaluating market intelligence, identifying customer concerns and key issues, analyzing competitive aspects, and developing proposal strategies and win themes.
  • Proposal Preparation:

    • Draft, write, edit, and proofread proposals to ensure compliance with technical and customer requirements.
    • Develop a proposal management plan, including a detailed schedule.
  • Coordination and Meetings:

    • Schedule and lead proposal kick-off meetings; facilitate key review meetings; coordinate document production and deliver professional proposals within customer deadlines.
  • Resource Management:

    • Assemble, coordinate, and manage resources to support proposal requirements.
  • Compliance and Integration:

    • Develop a proposal compliance matrix; integrate technical and cost information; ensure customer requirements are met through proposal development.
  • Stakeholder Collaboration:

    • Work closely with various stakeholders, including sales, engineering, finance, legal, product management, and marketing teams.
  • Financial Evaluation:

    • Use Excel to prepare basic financial evaluations/analyses on discounts and margins for proposal pricing.
  • Customer Relationships:

    • Manage internal and external customer relationships, maintaining strong communication and timely responses to issues.

Essential Requirements:

  • Strong writing skills.
  • Ability to work under pressure, manage a challenging workload with changing priorities, and meet deadlines.
  • Excellent organizational and planning skills.
  • Ability to multitask, prioritize, and follow up with attention to detail.
  • Good communication skills.
  • Ability to absorb and retain technical product knowledge.
  • Sense of urgency, ownership, and commitment to meeting customer needs.
  • Ability to work effectively in a team environment.
  • Proficiency in Microsoft Excel, Word, PowerPoint, and Outlook.

Additional Requirements:

  • Experience with SalesForce or similar CRM tools.
  • Working knowledge of SAP or similar ERP/MRP systems.

Experience Required:

  • Solid knowledge of the RFP/RFQ and proposal process.
  • At least one year of proposal management experience.

Educational Requirements:

  • Bachelor’s degree in a business, technical, or science field.


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